Hire a Virtual Executive Assistant
We can see you are looking to hire A virtual executive assistant (VEA). The difference between a traditional/general virtual assistant and a Virtual Executive Assistant is a VEA provides high-level administrative support to executives, business leaders, or organizations, often handling complex tasks that require strategic thinking, decision-making, and discretion. They go beyond the basic tasks typically managed by a virtual assistant (VA). Basic Virtual Assistant (VA)
While a VA typically handles general administrative and operational support tasks, such as managing emails and calendars, scheduling appointments. performing data entry and organizing files, customer service or support, social media management and online research. Their responsibilities are often task-oriented and straightforward, making them suitable for small businesses, solopreneurs, or startups.
Our virtual executive assistants up the game a bit.
Virtual Executive Assistant (VEA) Responsibilities:
A VEA provides more specialized and strategic support, including:
High Level Calendar and Event Management: Coordinating schedules for C-suite executives, managing complex meetings, and handling time-sensitive priorities. Plus organizing agendas, creating minutes, and distributing materials for board or stakeholder meetings. And booking and managing detailed travel itineraries, often across multiple time zones. When you hire an executive virtual assistant, they can also coordinate logistics for virtual or in-person events, including vendor management and attendee communication.
Project Management: Overseeing or contributing to high-impact projects, tracking deadlines, and ensuring deliverables.
Financial and Budget Management: Executive VAs also can handle more complicated bookkeeping activities. Managing expense accounts, reconciling transactions, and preparing expense summaries. Ensuring timely payments, handling vendor invoices, or managing billing cycles. Assisting with budget planning or monitoring expenses to stay within financial limits.
Relationship and Stakeholder Communication: Serving as a liaison between executives and clients, partners, or team members. Keeping customer relationship management (CRM) tools updated with notes, interactions, and follow-ups. Acting as a point of contact for vendors, contractors, or other service providers. And even managing the sending of thoughtful gifts, notes, or reminders to maintain client or partner relationships. Not to mention the ability to manage sensitive information and maintain privacy.
Proactive Problem-Solving: Anticipating needs and identifying solutions before issues arise. Preparing reports, summaries, or presentations to assist executives in decision-making.
Market Research: Gathering insights or trends relevant to the executive's industry. Providing summaries or data on competitors to inform strategic planning.
Content Creation: While this could be considered the skills of a general virtual assistant, it should be noted that an executive virtual assistant can also handle drafting blog posts, managing social media, creating newsletters, or presentations on behalf of the executive.
Legal Document Preparation: Assisting with contracts, agreements, or legal paperwork (within limits).
HR Coordination: Supporting hiring processes, on-boarding, or team-building efforts.
Tech Troubleshooting: Providing light IT support or troubleshooting software issues.
VEAs are experienced professionals skilled in multitasking, strategic planning, and using advanced tools to support executive-level operations. Their work is more autonomous, requiring minimal supervision.
While those are the traditional roles an Executive VA can hold, they can be highly customized to align with the goals and challenges of the executive or organization they support. Some examples of that would be:
What Sets VEAs Apart
The hallmark of a VEA is proactivity and adaptability. They don’t just complete tasks—they anticipate challenges, offer solutions, and often act as a second brain for busy executives. Their responsibilities may overlap with those of an executive chief of staff, depending on their level of involvement and expertise.
We would love to help you hire a virtual executive assistant to help your company become even more productive.
We invite you to learn a little bit more about us, then reach out. We’d love to chat.
