What does a Virtual Assistant for Real Estate Investors Do?

Whether it’s your full-time job or passive income hobby, a virtual assistant for real estate investors can truly make the job painless. They can take on a range of administrative, marketing, and operational tasks to support your business. In fact, if real estate investing is something you do passively, you need a virtual assistant to truly be able to realize the income potential.

Here are some key roles and responsibilities a virtual assistant for a real estate investor might handle:

Outsource Real Estate Investing Tasks to a Virtual Assistant

1. Property Research and Analysis

   For the most part these days, property research can be done completely online or with a few strategic phone calls.

   • A VA can easily conduct market research to identify potential investment properties. For instance if you know you want a property in an area with a certain income average, a virtual assistant can do that simply.

   • Analyze property values, rental rates, and neighborhood trends. Realtors aren’t truly allowed to tell you if a neighborhood is losing value OR if it’s really a bad neighborhood to be in. But, you can easily learn that with a little research.

   • Perform historical records research to make sure you’re not accidentally buying an old gas station of dry cleaner.

2. Marketing and Social Media Management

   • Promote listings or services on social media channels (Facebook, Instagram, LinkedIn). Whether you’re trying to fill an apartment complex you plan to won for the long haul, or sell a property you just flipped a VA can get these things done.

   • Local newspapers are almost always looking for a story. If you’ve got a virtual assistant, have them write up an article about how property values in your neighborhood are going up and it’s because of property renovations like the one you just did.

   • Create and manage online ads for listings or brand promotion.

3. Administrative Support

   To truly make passive income from real estate investing, you can’t have your head in the books all the time. You need a virtual assistant to fully manage this part of the business for you. They can:

   • Manage investor's calendar, schedule meetings, and handle emails. With city, county, seller, buyer and bankers always wanting to have meetings, this is a must.

   • Organize and store important documents like contracts, closing documents, and inspection reports.

   • Handle communication with contractors, agents, and property managers.

4. Transaction Coordination

   • Coordinate the closing process, including paperwork and deadlines. Most of the time your Realtor will handle this, right? But every real estate agent is going to manage it differently. Bring this task in-house and simplify your life.

   • Zoom with title companies, lenders, and attorneys to ensure a smooth transaction.

   • Keep track of timelines for contingencies, inspections, and closing dates. If there is one reason a real estate investor needs a virtual assistant, it’s this. And while these few things are always top-of-mind when you just get into a contract, how do you keep track of when your contractor’s guarantees expire? How about Landscape bonds? This is why you need us on your team.

5. Tenant and Property Management Support

   If there is a task that makes you rethink real estate investing, it’s tenant management. A VA can help you manage tenant inquiries, maintenance requests, and lease renewals (and do it with pride). They can also:

   • Coordinate with property managers and contractors for repairs or inspections.

   • Oversee rent collection, expense tracking, and other property management tasks.

6. Bookkeeping and Financial Tracking

   If you’re not already using a virtual assistant for bookkeeping, today’s the day. They will save you so much time and money. They can:

   • Track expenses, rental income, and property-related costs.

   • Prepare financial reports or summaries for the investor.

   • Assist with tax documentation and budgeting for properties.

By taking on these roles, a virtual assistant enables real estate investors to focus on high-value activities like deal-making and portfolio growth. And not only do virtual assistants excel and enjoy these activities, but taking them off your plate reduces the headaches you never thought you were going to have in the first place.

If you want to hire a virtual assistant for your real estate investment needs, learn more about what we do and give us a call.